British Embassy Addis Ababa Ethiopia Job Vacancy 2023
British Embassy Addis Ababa Ethiopia Job Vacancy 2023
British Embassy Ethiopia wants to recruit employees for the following vacant positions below.
1:- Programme Officer
2:- Deputy Programme Manager
3: Assistant Programme Officer
Salary: USD 505.42 – USD 1087.42 per month
Deadline: May 07- 2023
POSITION 1, Assistant Programme Officer
Job Description (Roles and Responsibilities)
The Assistant Programme Officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for assisting in providing Programme Management Support, providing administrative support and also assisting in financial management for the effective implementation of the programme through working with government agencies, service providers, other donors and Civil Society Organisations.
1. Acting as Programme Support to Programme Officers and Deputy Programme Officer
- The APO will be developed as a potential future Programme Manager and will be provided with training and mentoring on programme management skills to support a Programme Team as part of future workforce development.
- This will include supporting programme staff when on leave or busy– building an understanding of how the programme is being managed
2. Providing key organisational and logistical backup to the team
- Keep and update diary and schedules of team meetings, agendas, field visits, booking rooms, and booking transport.
- Take minutes of key meetings/team meetings, and maintain wall displays and whiteboards.
- Provide support to scanning, printing, stapling and binding materials where required.
3. The APO may also take on additional roles
- There will be opportunities to engage with People Team/Culture Club/ Gender champion, and Comms. the focal point where appropriate.
- The post-holder will report to FCDO Ethiopia’s Deputy Programme Manager working closely with the Team Leader. There are no line management responsibilities but you will work closely with the Deputy Programme Manager to oversee the Project Officer’s inputs to a specific portfolio.
Essential qualifications, skills and experience
- Ability to organise and prioritise own work and deal with a number of matters simultaneously avoiding backlogs of work.
- Ability to take responsibility for the quality of work, and able to correct and learn from errors.
- Ability to identify and resolve minor work problems, for example in the checking and payment of invoices.
- Computer literate and familiar with basic features and use of various financial programs
- Able to create and use simple spreadsheets.
- Able to create clear and accurate first drafts of project documentation, correspondence, and minutes or notes of meetings.
- Able to listen well and communicate effectively with colleagues in British Embassy and externally.
Required behaviors
Managing a Quality Service, Delivering at Pace, Communicating and Influencing, and Working Together
Application deadline: 4 May 2023
Grade: Administrative Officer (AO)
Type of Position: Full-time, Permanent
Working hours per week: 36.00 hours per week
Region: Africa
Country/Territory: Ethiopia
Location (City): Addis Ababa
Type of Post: British Embassy
Number of vacancies: 1 (One)
Salary Currency: USD
Salary: USD 505.42 per month
Start Date: 1 June 2023
Other benefits and conditions of employment
- Possibility of learning and development opportunities
- Flexible working pattern: 36 hours per week, Friday afternoons are off
- Medical treatment cover
- Annual Leave of 22 days
- 14 public holidays
- Performance review-related pay
- Provident fund (13% employer)
Additional information
- Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Reference and security clearance checks will be conducted.
- Any questions you may have about this position will be answered during the interview, should you be invited.
- Information about the Foreign and Commonwealth Office Competency Framework can be found on this link: https://www.gov.uk/government/publications/civil-service-competency-framework
- Successful candidates not resident in Ethiopia will be personally liable for costs and arrangements to relocate, including accommodation and work permits.
How To Apply?
Complete the application form in full as the information provided will be used for screening purposes.
Check your application and attachments before you submit your application, as you will not be able to make any changes once submitted.
CLICK HERE TO APPLY
POSITION 2:- Deputy Programme Manager
The Deputy Programme Manager has a key role in team portfolio management to deliver British Embassy’s objectives and commitments. S/he is primarily responsible for coordination, leadership and support to the programme team through working with government, other donors and civil society organisations.
Policy/Programme Management:
- The DPM takes responsibility for overall programme management of the team portfolio, delivering through a programme team of staff Project Officers, working closely with PROs, and with oversight by the Deputy Team Leader.
- Champions programme management best practice and PROF rules compliance across the team.
- Ensuring that annual reviews and project completion reviews are undertaken on time and correct documentation is saved on the system.
- Ensures compliance with British Embassy’s rules across the programme portfolio and provides advice to Advisers/PROs on how to ensure their programmes fit with these.
- Quality assures all programmes have current and up to date risk registers, delivery plans and delivery chain maps and meet Transparency requirements.
- Represents British Embassy at meetings with donors and other partners and provides backstopping support to advisers/PROs in the team. Quality assuring and having oversight over key project documents, including MoUs, Contracts, Accountable Grant Agreements, submissions, ToRs and other project documents in partnership with other team members and the Deputy Team Leader.
- Participates in appraisal and monitoring missions, actively follows up progress reports and quality assures follow-up reporting procedures as laid out in the Project Memorandum.
Commercial
- Coordinate team’s commercial requirements, issues and responses and provide feedback to DPO and as necessary escalate.
- Take the lead on ensuring commercial excellence for the team
- Ensure Value for Money (VfM) through good programme management and commercial practice.
Programme Finance and Administration
- Ensure strong financial management of team’s portfolio.
- Overseeing effective budget forecasting and reprofiling throughout the life of the programmes;
- Provide quality advice to team members and cross British Embassy on programme, financial and system issues.
- Quality assures programme/project expenditure against commitments and forecasts are accurate and timely; adjust programme finances in line with the guidance.
- Ensure programme team is keeping up to date their Teams sites.
Corporate Compliance
- Lead fulfilment of audit preparation, and ensure follow up on audits visit recommendations.
- Respond and coordinate corporate requests as required.
Line Management
- Provide support and manage programme staff, and ensure that they are performing their roles to a high standard.
- Lead on induction of incoming new staff for the team.
- Ensure responsibilities in the programme team are delegated proportionately and staffs are provided with necessary coaching to carry out tasks accordingly. Ensure staffs are given adequate stretch and development opportunities.
- Encourage team working and ensure that working styles contribute to the delivering as one agenda.
- Excellent project management skills.
- The ability to work effectively in a team and deliver through others.
- A proven ability to quickly get up to speed with new organisational systems and processes.
- Solid networking, communications and influencing skills.
- An ability to represent the British Embassy effectively with interlocutors such as government officials and donor representatives.
- Sound organisational skills to respond, in a timely and accurate fashion, to disparate requests for information on our programme.
- Accuracy, attention to detail and a proven ability to accurately forecast and manage expenditure.
- An understanding of how the donor structure in Ethiopia operates and how the British Embassy can have best effect this environment.
- An understanding of the importance of demonstrating value for money and results.
- Knowledge and understanding of international aid
- Able to access, critically appraise and use evidence, demonstrating skills in the following areas
– Understand a range of qualitative and quantitative research methodologies including the application of basic statistical methods
– Critically appraise* and assess the quality of published research and other potential sources of evidence.
– Interpretation, use and presentation of data and evidence in defining policy and practice
– Comprehension of key concepts from social and cultural analysis and basic understanding of the use and application of political economy analysis
– Competent in applying best practice in evaluation design, using a range of rigorous methods, and ensuring high standards of independence and quality
– Ability to design, commission and manage evaluations including rigorous impact evaluations, with appropriate technical support, in line with FCDO standards
– Familiarity with the core concepts underpinning FCDO’s approach to results
- Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Communicating and Influencing
- 7 May 2023
- Higher Executive Officer (HEO)
- Full-time, Permanent
- 36.00 hours per week
- Africa
- Ethiopia
- Addis Ababa
-
British Embassy Number of vacancies 1
- USD
- USD 1087.42 per month
- 1 June 2023
- Employees recruited locally by the British High Commission in Nairobi are subject to the Terms and Conditions of Service according to local employment law in Kenya.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
How To Apply?
CLICK HERE
POSITION 3:- Programme Officer
The programme officer has a key role in managing and delivering British Embassy’s programmes. S/he is primarily responsible for programme and financial management, support assigned programme team for effective implementation of programme through working with government agencies, service providers, other donors and Civil Society Organisations.
Financial Management:
responsible for the financial management of a Programme. This includes proactively managing forecasts, working closely with spending partners, the finance team, and other team members to create realistic and up to date spending forecasts over the Financial Year; ensuring accurate budget profiling is conducted, and these are regularly updated on systems; ensuring variances are minimized; ensuring accruals and prepayments are identified and managed; and flagging/managing large payments. Provide accurate financial information to team and business unit as required. S/he will review partner/supplier financial reports checking for variances and value for money issues. S/he will manage audit requirements, ensure reports and/or Annual Audited Statements are received, reviewed and findings pro-actively followed up. Ensures all requisitions, purchase orders and receipting/payment of invoices meet FCDO’s financial rules and are linked to agreed project milestones and/or partner or supplier reporting obligations.
Programme management:
Ensuring that the Programme is compliant, updating delivery plans and supporting the senior Programme team in ensuring that the Programme is achieving the intended impact. Reviewing reports, ensuring agreements are appropriate, drafting payment submissions, amendments and agreements as required. S/he will contribute to Annual Review exercises, including contributing to drafts of ToRs and final reports depending on experience and as agreed within project team. Will organise field visits and ensure findings feed back into project Delivery Plan.
Risk Management:
will maintain project risk register, proactively highlighting and escalating concerns, risks, and issues to appropriate level. Will construct straight forward delivery chain map showing key issues and risks at each stage of FCDO funds’ movement through the delivery chain. Will ensure follow up on due diligence issues with partners as required.
Partner & Supplier Management:
will develop and maintain strong, ethical relationships with project partners and suppliers, being the recognized first point of contact on project management issues (financial, commercial, general project management) and refer technical or policy issues to relevant colleagues in the Embassy. Will organize partner/supplier meetings, as necessary. Will review partner/supplier reporting, identifying areas of concern to project team and recommend remedial actions where required. Suppliers include commercial contractors, Multilaterals and Government of Ethiopia. S/he should be able to represent FCDO in project discussions on pre-agreed areas or subjects.
- Takes the initiative, prioritizes, and deliver at pace, can work independently with limited supervision.
- Strong written and oral communication skills, including strong organizational skills; able to work under pressure and manage multiple work streams.
- Experience in Programme and Financial management; including understanding of Procurement Processes of complex projects.
- Willingness to work in high paced environment. Willing to learn and grow.
- Experience in engaging and influencing external partners and managing suppliers.
- 5 May 2023
- Executive Officer (EO)
- Full-time, Permanent
- 36.00 hours per week
- Africa
- Ethiopia
- Addis Ababa
- British Embassy
- 1
- USD
- USD 635.75 per month
- 1 June 2023
- Possibility of learning and development opportunities
- Flexible working pattern
- 36 hours per week, Friday afternoons are off
- Medical treatment cover
- Annual Leave of 22 days
- 14 public holidays
- Performance review related pay
- Provident found (13% employer)
- Employees recruited locally by the British Embassy in Addis Ababa are subject to the Terms and Conditions of Service according to local employment law in Ethiopia.
- All applicants must be legally able to work in the country of application with the correct visa/status or work permit.
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